Day 3 - Wednesday, December 1, 2010

09.00 Co-chairs Welcome & Day One Recap

09.10 Controlling Costs While Controlling Risk: eDiscovery Expense Management Strategies Every In-House Legal Team Should Know

• Managing eDiscovery in-house vs outsourcing: Critical considerations
• Assessing the risks and rewards of legal process outsourcing in the US vs Europe
• Efficient eDiscovery resourcing:
• How to use legal process outsourcing to achieve greater value
• Determining what to outsource and what to keep in-house
• Outsourcing eDiscovery in ‘phases’
• Negotiating and documenting the outsourcing relationship: Avoiding risk and liability associated with outsourcing (onshore vs. offshoring

09.50 Managing eDiscovery As A Core Business Process: How Law Departments Are Driving Proactive Corporate Change

• Find out how can you play a more strategic role in determining corporate strategies and processes
• Assess why legal must be the catalyst for process enhancements throughout the organisation
• Reviewing proactive ways that legal can impact the entire organisation as a strategic resource and better manage eDiscovery as a core business process
• Setting up an internal corporate eDiscovery team to enhance data accessibility and reduce redundancy and inconsistencies
• Assessing, planning and implementing an in-house eDiscovery team:

• Planning and budgeting for this new organisational unit
• The ‘organisational chart’ for your new interdepartmental team
• Identifying the specific functions to be performed by an in-house e-Discovery team

10.30 One-To-One Business Meeting / Think Tank

11.00 Multinational Information Governance And Compliance Strategies

• Defining a multinational information governance structure and defining roles and responsibilities
• Determining the right records retention period for your company across multiple jurisdictions: How to co-ordinate differing laws, regulations, professions and cultures
• Multinational records management: Anticipating and responding to common data protection and employment issues that can arise during an investigation

Sinead Hall
Lead Counsel, Corporate Responsibility, Legal Department
BG Group

11.40 Designing An Information Governance And Compliance Programme

• Defining a governance structure and associated roles and responsibilities; How to work with multiple stakeholders, policies, IT systems and processes
• Creating an information governance culture
• Drafting a statement of principles, setting policies and standards, and conducting an annual strategy review
• Assessing the governing rules, regulations and compliance factors not only with regards to potential disclosure, but also length of retention and data privacy issues
• Managing governance policies and processes across multiple jurisdictions

Belinda Bradberry
Head of Legal and Regulatory Affairs
Cable & Wireless Communications Plc

12.20 One-To-One Business Meetings / Think Tank

14.20 One-To-One Business Meetings / Think Tank

Chairperson’s closing remarks and Exchange adjourns Seated Networking Luncheon

15.20 Heightening Your Recordkeeping Standards: Rethinking And Redesigning The Flow Of Records At Pfizer

• Getting your paper records house in order to mitigate risk and expense
• Developing clearly defined quality system processes to manage the records inventory and vendor relationships
• Establishing and maintaining control of paper records with the provision of scanned images
• Building winning relationships with customers

Frank Hultschig
Director of Information Records Management
Pfizer

16.00 Co-chairs Closing Remarks And Exchange Adjourns

Approaching an investigation in the absence of harmonised data protection laws

• Knowing what is permissible and what is not
• Dos and don’ts when collecting, gathering and using data
• Knowing when information becomes evidence

Denise E. Backhouse
Associate and Sr Member of the eData Team, Morgan
Lewis & Bockius LLP

Implementing a successful electronic archiving policy and system

• Co-ordinating the differing laws, regulations, professions and cultures
• How to federate employees and harmonise practices
• Examine a selection of the most appropriate technologies that will fit all records types and allow a consolidated e-archiving strategy with an evidentiary status
• Email retention management: An archiving or an IS/IT issue? Email archiving as part an overall records management programme

Huguette Bessard
Global Electronic Archiving Expert
Sanofi-Aventis